We are looking for an exceptionally organized, detail-oriented, and effective communicator that wants to work with talented individuals in a digital creative agency in Coquitlam, BC.  Ballistic Arts Media Studios Inc. is seeking an office and administrative assistant to work with Management and Operations in a wide-variety of tasks helping daily operations and helping us make this fun and engaging workplace even better.

Our ideal candidate is someone looking to make a difference at a workplace by being involved in: human resources data tracking and maintenance and social / cultural activities; general office needs such as equipment and material procurement; report, proposal, and social media post writing; and, working with the Operations Management on workplace programs, both current and generating new ideas.


Job Description

Administrative Assistant Responsibilities:

  • Helping organize and maintain staff files.
  • Performing general office clerk duties and errands.
  • Assist coordinating events and social activities.
  • Research and data entry on a variety of reports.
  • Research and data entry for proposals and case studies.
  • Maintaining social media channels and our blog and e-newsletter.
  • Assistant to Chief Operations Officer.
  • Maintaining supply inventory and office equipment as needed.
  • Assist Project Managers when required for writing or coordination tasks.
  • Handling incoming calls and other communications.
  • Managing various software utilized for daily operations such as time tracking and communication.
  • Involved in research, proposing, writing, and implementing process and procedural changes and improvements.


Skills and Experience


  • High school diploma or associate’s degree.
  • Experience as an office assistant, or a position in a related field.
  • Ability to write clearly and help with word processing and data entry.
  • Strong communication skills.
  • Interest in marketing.
  • Coachable and wants to learn and grow.
  • Works great with a team and want to support others in a warm supportive environment.
  • Can work under pressure in a fast-paced environment.
  • Brings a positive attitude to a fun and challenging workplace.


  • Industry
    Creative Agency
  • Employment Type
    Full Time
  • Experience
    Entry Level / Educated
  • Job Function
    Administrative Assistant