We are looking for an exceptionally organized, detail-oriented, and effective communicator that wants to work with talented individuals in a digital creative agency in Coquitlam, BC. Ballistic Arts Media Studios Inc. is seeking an office and administrative assistant to work with Management and Operations in a wide-variety of tasks helping daily operations and helping us make this fun and engaging workplace even better.
Our ideal candidate is someone looking to make a difference at a workplace by being involved in: human resources data tracking and maintenance and social / cultural activities; general office needs such as equipment and material procurement; report, proposal, and social media post writing; and, working with the Operations Management on workplace programs, both current and generating new ideas.
Administrative Assistant Responsibilities:
- Helping organize and maintain staff files.
- Performing general office clerk duties and errands.
- Assist coordinating events and social activities.
- Research and data entry on a variety of reports.
- Research and data entry for proposals and case studies.
- Maintaining social media channels and our blog and e-newsletter.
- Assistant to Chief Operations Officer.
- Maintaining supply inventory and office equipment as needed.
- Assist Project Managers when required for writing or coordination tasks.
- Handling incoming calls and other communications.
- Managing various software utilized for daily operations such as time tracking and communication.
- Involved in research, proposing, writing, and implementing process and procedural changes and improvements.
Skills and Experience
- High school diploma or associate’s degree.
- Experience as an office assistant, or a position in a related field.
- Ability to write clearly and help with word processing and data entry.
- Strong communication skills.
- Interest in marketing.
- Coachable and wants to learn and grow.
- Works great with a team and want to support others in a warm supportive environment.
- Can work under pressure in a fast-paced environment.
- Brings a positive attitude to a fun and challenging workplace.
AT A GLANCE
Employment TypeFull Time
ExperienceEntry Level / Educated
Job FunctionAdministrative Assistant